Cordova Country Club, Thursday November 29, 2007 7:00PM

· The meeting was called to order by the President after it was determined that a quorum was present.

· The minutes were approved per e-mail distribution to all Directors of record.

· The Treasurer’s report as of October 31, 2007 was reviewed and approved.

o A $5,000 reimbursement check is expected from our insurance company for the vandalism to the Mirror Lake gate controller.

o John Dotson checked into the issue of the excessive water bill due to the leak. As per MLGW we are considered a commercial account and their policy is to not issue a refund.

o The President has requested that all Directors assist with advising the Treasurer and Compliance with information regarding home sales.

§ The Collection Policy was read:

v $25.00 late fee after April 15 or 30 days after mailing date of statements

v $50.00 late fee after May 15 or 60 days after mailing date of statements

v $500.00 fine and a lien will be placed on the property if dues and late fees not paid by June 15^th or 90 days after mailing statements

v The account will be turned over to a Collection Agency for remediation

v All late fees must be paid unless waived by the board.

v Payment of dues after April 15 does not relieve the owner’s obligation to pay any and all late fees owing.

· The association will make every effort to assure that dues statements are mailed to the owners in a timely manner. It is also not responsible for incorrect addresses and/or Owner’s names. It is the responsibility of the owners to inform the Treasurer of any corrections or changes in addresses or ownership.

· Old Business

o Pete Decker provided a summary of the accounts that have been turned over to Jim Strickland for collection. Sixteen accounts have been submitted with eleven still pending. We will receive payment from the four that have been settled.

o A motion was made and unanimously approved to appoint Jay Couture Compliance Supervisor as of September 8, 2007.

o A motion was made and unanimously approved to spend $6,700 for the Par View drainage project. This work is part of Phase II of the fence project and will be conducted by Turf King.

o After discussion regarding how the proposal for the drainage project was conducted it was determined that (outside of the landscaping contract) all monies expended over a specific threshold would be put out for bid. Therefore, a motion was made and unanimously approved that:

All expenses not covered by a contract and estimated to exceed $2500 will be put out for competitive bids.

Kim Hightower will handle the statement of work and Jim Simpson will handle getting the bids.

· New Business

o A motion was made and unanimously approved to accept the resignation of Robert Piadade (3) representing CCD. A motion was made and unanimously approved to elect Jay Couture to fill the unexpired term (2/28/2009).

o Jim Hopper/Pete Decker gave the Nominating Committee report. A request was made for nominations for candidates for Director for the term 2008-2011.

o A motion was made and unanimously approved to accept the resignations of the following Directors effective January 9, 2008:

Mike Bullard (CL)

Lee Crouch (CL)

Gale Reeves (CL)

Doug Strohmer (CCD)

Cindy Mitchell (FFD)

Doug Nunnery (ML)

Bobbi Rodgers (WG)

Ron Marshall (ML)

o Jay Couture – The full Compliance Report was e-mailed to all Directors.

o One homeowner appeared to appeal a fine. Jay explained the procedure and Doug Nunnery provided a summary of the compliance violation. The homeowner was given ten minutes to appeal. The Board will render a decision within two weeks and the homeowner will be notified.

o Paula Price brought up the concern regarding the TitleMax business opening on Germantown Parkway and the implication that it may have for the area. Pete Decker reminded everyone that at the Annual Meeting there will be real estate and county representatives here discussing the housing market in Cordova. This matter can be brought up at the meeting. In addition Marilyn Bumbaugh is holding a meeting at the Cordova Country Club to encourage realtors to boost the Cordova area with their clients.

o Pete Decker updated the Board regarding the Annexation issue. It does not appear at this time that we will be annexed in 2007 as the matter is still before the Court.

• Committee Report

• Architectural – Kim Hightower reported that some fence and mailbox approvals were requested. Discussion was held on the lack of specifications regarding approved mailboxes. Research on this issue will be done and presented at the next meeting.
• Welcoming – Doug Nunnery reported that sixteen homeowners needed to be called on.
• Website – No report.
• Neighborhood Watch – Jay Couture reported that a home in Mirror Lakes was robbed. Eight other thefts have taken place within the last thirty days.
• Crystal Lakes Gates – Additional extension cords are required for the Christmas lights.
• Mirror Lakes - No report.
• Roads & Sewers - No report.
• Landscape – Bobbi Rodgers is in the process of getting bids on the maintenance of the sprinkler system. The previous sprinkler company was purchased by a new company. A discussion was held regarding the condition of the split rail fence along Cordova Road. If we choose to remove the fence, we will need permission to enter each homeowner’s property. We are not sure whether an easement exists. Les Stratton referred us to the engineering drawings at Pickering. A full report was e-mailed to all Directors.
• Calling Post - Jim Simpson reported that a Calling Post was done to advise everyone to keep their cars locked and garage doors down especially during the holiday season.

• Legal Matters – John Dotson advised that we are waiting for the return of service notice regarding the filing for the litigation regarding the Renter’s Resolution.

Next Meeting Date: January 10, 2008

Adjourn