Welcome to the Realtor/Closing Attorney Page of the Cordova Club Owners Association

 Issue:  With the sale of a home in Cordova Club comes the question of the status of the property vis a vis dues payments, outstanding liens and/or judgments.  The CCOA receives a number of telephone calls regarding status of homes each month. The purpose of this page is to acquaint realtors and closing attorneys with our Standard Operating Procedures (SOP) with respect to inquiries of this nature.

 Background: In that there are 600 properties and a triple-tiered dues structure within the CCOA, hence, without reference to our bookkeeper’s records there is no means of providing a fast, easy, answer is available.  For example, at this writing the properties located inside the gated Mirror Lakes subdivision have an annual dues assessment of $420.00 per year, where as the properties located within the subdivisions of Crystal Lakes (gated) and Palmina Cove (not gated) pay $402.00, and the remainder pay $272.00.  The disparities in dues reflect homeowner responsibilities for roads, sewers, and interior lakes.  Nevertheless, dues are due each year by April 15.  If payment is not received on or before that date a late fee of $25.00 attaches.  If the dues are not paid on or before May 15, an additional late fee of $50.00 attaches until June 15.  On June 15 a $500.00 late fee attaches and the delinquent dues/late fee amounts are forwarded to the CCOA attorney who files a lien in Chancery Court attaching legal fees and court cost to the CCOA amount.  If the lien is not satisfied within three months, a judgment is sought with additional legal fees and court costs attaching. Furthermore, the CCOA proactively enforces the communities Codes, Covenants, and Resolutions.  The initial fine for an infraction is $150.00 but, if the fine is not paid promptly, an additional fine of $500.00 attaches and, again, the matter is forwarded to the CCOA attorney who will file a lien in Chancery Court with legal fees and court cost to the original amount attaching. Again, If the lien is not satisfied within three months, a judgment is sought with additional legal fees and court costs attaching.

 Discussion: Ninety-four percent (94%) of yearly dues and Seventy-six percent (76%) of all CCR violations our remedied without a fine; however, the CCOA has, on average, ten  issues in some stage of litigation at all times.  Therefore, conformance with the below outlined SOP is necessary.  Our bookkeeper endeavors to provide a forty-eight (48) hour turn-around on all requests for status received by fax and telephone if the following SOP is followed.  The SOP requires (1) the name and address/phone number of your agency, (2) name and address of the seller and property, (3) name of the buyer, and (4) the date of closing.  Failure to provide any of the SOP’s four required elements of information results in a delay in the processing of your request.  The contact information for the CCOA is: (901) 238-1511/Fax (901) 737-8899

 Action:  We hope that this information will make your job easier and ensure that all necessary information is available at closing.  Alternatively, there is no guarantee implied or stated that last minute request will be accommodated and failure to collect duly registered dues, fines, liens and/or judgments may result in legal action by the CCOA.

Note to Realtors listing properties with one of Cordova Clubs Gated Communities:  To accommodate resident selling their homes in gated communities, the gates to be opened from the hours of 1:00 PM to 5:00 PM on the first Sunday of each months.  The gates will NOT be open at any other time.